Managing Projects and Media > Archiving > Saving to an Archive >

# Archiving Entries

You can archive entries from any local or shared clip library, including from the EditDesk.

When you archive entries, there are two methods for organizing the entries: Normal and Compact. Both methods perform some optimization to save space in the archive. The Compact method creates a backup set, which acts like a container that holds the archived material. It appears in the archive as an entry called Backup Set, and all selected entries are within it. Each time you use Compact, a new backup set is created. When entries are archived using the Normal option, the entries appear directly in the archive.

Normal Archives

With Normal archives, if a frame appears more than once in a source clip, the frame is archived only once. This saves space on the archive and is most noticeable if your clips contain many still shots.

NoteIf the same frame appears in two source clips, the frame will be archived twice.

In a Normal archive, each source clip is archived individually, making restoring individual clips easier and faster and ensuring that frames are output to tape in play order. This makes clips viewable on a VTR archive.

Compact Archives

Compact archives optimize archiving. If a frame appears more than once in any clip being archived, the frame is archived only once. No image data for duplicate frames is archived. This saves a significant amount of space on the archive if your clips contain a lot of duplicate frames.

When you create a Compact archive, the archived material is stored in a backup set. You can expand the backup set in the archive library to view and select the clips. You can restore selected clips from a Compact backup set without having to restore the entire archive.

Compact archives are the recommended archive type for your projects.

NoteWhen you open an archive, all entries appear exactly as they did when you selected them, even if entire clips were composed of duplicate frames and not archived. The optimization occurs on the tape, and references to all original clips are kept so that the clips can be restored.

To archive entries from a clip library:

1. Open the archive. See Opening an Archive.
2. Enable Include Audio if you want audio data to be archived with the clips.
   NoteIf you disable Include Audio when archiving, the audio track information and the audio data of the master clips are not archived. The audio of the source clips found in the Clip History is archived. To archive without any audio, you must delete the sources and the intermediates. See Deleting Sources and Intermediates.
3. The Archive Information displays the percentage of space used on the medium and how much space is available for archiving, in both megabytes and frames.

   (a) Percentage of space used(b) Available space in MB(c) Available space in frames(d) Resolution box(e) Bit Depth box

4. Optional: Change the resolution, bit depth, or both to see how many frames of the specified dimensions can be archived.
   NoteWhen archiving to a VTR, you can only archive clips of the resolution supported by the VTR, therefore the Resolution box is greyed out and displays the resolution of the currently selected VTR.
5. Optional: Enable Verify Source Media button to have the application verify the integrity of the source media of a clip before adding it to the archive. If there is missing source media for a clip, you can still proceed with the archive but without the clip: such clip, and any other clip with missing source media, is greyed out in the clip library.

   You can also view the archive status of clips using the List View in the Clip Library: the Archived column displays either the time when the clip was last archived, or why is failed to be archived.

6. Optional (File Archive only): Enable Verify Archived Data button to have the application verify the integrity of the data as it is being written to the archive. The application stops the archiving process as soon as it detects an error.
7. From the Library Type box, select Clip Library. The clip library appears.

   (a) Library Type box(b) Clip Library box(c) Backup set box(d) Archiving Mode box(e) Entry Type box(f) Archive & Close button

   Images courtesy of Technicolor (formerly Toybox) and Das Werk

8. From the Clip Library box, select the required clip library or the EditDesk.
9. From the Backup Set box, select the backup set.

   Select: | To:
   --- | ---
   Compact | Maintain a highly organized archive and save space on the device.
   Normal | Archive without using a backup set. Entries are archived directly to the table of contents. Source clips remain in play order on tape.

10. If archiving soft-imported clips, select the archiving mode from the Archiving Mode box.

    Select: | To:
    --- | ---
    Stone | Write the clip to the framestore and archive the content of the media file.
    Linked | Archive only the path to the media file.

11. From the Entry Type box, select the entries that you want to archive.

    Select: | To archive:
    --- | ---
    Project + Shared | Project EditDesk, setup directory, clip libraries, shared clip libraries, and metadata
    Project | Project EditDesk, setup directory, clip libraries, and metadata
    Project Libraries + Shared | Current project clip libraries and imported (shared) clip libraries
    Project Libraries | Current project clip libraries
    Selection | Selected entries

12. Do one of the following:
    - Click Archive if you want to add additional items to the archive. Follow steps 8 to 10. When finished, click Close.
    - Click Archive & Close to archive selected entries and close the archive immediately.

    The selected entries are saved to the archive. If the archives do not fit in the first file, tape device, or VTR tape archive, perform the following steps.

    NoteTo abort the archiving process at any time, click anywhere in the grey area of the screen.
13. If the selected material does not fit in the chosen file or tape archive, a message appears in the message bar advising you of the necessary steps. Follow the instructions and then click Confirm.
    TipTo abort the process of a multiple VTR tape archive, click Abort Loading rather than Confirm.
14. When archiving to tape or VTR, insert the next tape.

    Messages reflecting the process status are displayed in the message bar. When your intervention is required, follow the instructions.

    Smoke automatically archives the material onto the tape and updates the header information to account for the material being split onto more than one tape. When this process is complete, the related message appears.

15. Insert Tape 2 in the tape device or VTR.

    The procedure for archiving to Tape 2 is the same as for Tape 1. Follow steps 10 to 12.

16. Repeat steps 12-13 if you want to split your archive onto further tapes or files.

    The corresponding message appears when all the selected material has been archived successfully.

Additional Optimization

Both Normal and Compact archives add a second level of optimization by saving only one copy of clips. If a clip appears more than once in the archive, the clip is archived only once. Also, if you append to an archive and a clip already exists in the archive, the clip is not added to the archive—that is, no image data for the duplicate clip is archived.